Contracts Analyst

How brave are you? We are a high-tech company providing machine tools and laser technology, and are looking for people who can face new challenges with a fresh mind. As an independent family company, we offer you the freedom and trust to put your brave ideas into practice. With you on board, we would like to power ahead with the digital networking of the manufacturing industry. Our passion and creative drive ensure that we are an innovative force – across the globe at over 70 TRUMPF locations.

Your role

Trusting in brave ideas" this is our promise to everyone who works for us. As a family business, we make long-term decision and provide our people with the trust and stability needed to bring their ideas to fruition, even the unconventional ones. Being a market and technology leader in machine tools and lasers, we courageously shape the manufacturing of tomorrow, meeting every challenge with bold, fresh thinking

Summary

 

This position has two responsibilities: 1) reviewing, processing and coordination of laser technology purchase orders for North American market and intercompany transactions from receipt of the order package from Product & Project Management team through shipment and invoicing (“Order Processing”), and 2) reviewing, processing and coordination of contracts and legal agreements in collaboration with our sales force, Product & Project Management team, TRUMPF management, and customers (“Legal Processing”). Balance between Order Processing and Legal Processing will be continuously adjusted according to business needs.

 

Principle Duties & Responsibilities

 

Order Processing

  • Purchase and/or configure machines in SAP for production
  • Enter sales orders, sub-orders, debits, credits & return orders pertaining to laser technology contracts
  • Update and testing in SAP for new technologies, process changes and enhancements
  • Perform and/or support SAP Key User
  • Analyze contracts for technical accuracy against quotes, pricing, sales orders and purchase orders
  • Participate in coordination meetings with product management, production and engineering to help ensure accurate and timely completion of machines against contracts with customers
  • Calculate sales representative commissions and customer sales discounts against promotions
  • Analyze contracts for clarity and accuracy of the commercial terms (ship & payment terms, taxes, delivery, Bill & Ship To)
  • Compile and deliver customer order confirmation packages against critical timelines
  • Review and collect contract documentation and information from customer and third parties (banks, insurance)
  • Complete and file UCC and PMSA security interest documentation
  • Collect and review credit information for a decision on customer credit risk for contract (credit apps, D&B, payment history, bank letters)
  • Review, draft and exchange documents, invoices and information with Finance for TRUMPF Financed transactions
  • Coordinate and manage the exchange of documents and information for laser technology contracts with internal and external customers from receipt of contract through invoicing.

 

Legal Processing

  • Review contracts & legal documents to visualize (non-)standard elements that constitute a risk or exposure of TRUMPF. Communicate these to applicable counterparts within TRUMPF (for example, sales force, Product & Project Management, management) and, upon request, to customers directly
  • Draft or revise contracts & legal documents to support the closure of business while maintaining a proper level of risk mitigation. Provide these to applicable counterparts within TRUMPF (for example, sales force, Product & Project Management, management) and, upon request, to customers directly
  • Develop & recommend alternative solutions (for example, exceptions or management approvals) to applicable counterparts within TRUMPF (for example, sales force, Product & Project Management, management) and, upon request, to customers directly
  • Upon request, commence, assist, or conduct contract negotiations on your own or together with applicable counterparts within TRUMPF (for example, sales force, Product & Project Management, management)
  • Interact frequently with sales force and management to provide status updates, align next steps, and educate on legal matters; present & escalate cases for management decision-making
  • Involve internal/external General Counsel when needed and in accordance to department processes
  • Maintain proper documentation of draft & executed legal documents as well as accompanying communication

 

General

  • Ensure appropriate time management, visualize & communicate workload, take & hand over tasks within department
  • Maintain confidentiality of internal & external matters as this position is exposed to sensitive information
  • Adhere to TUSD mission, including without limitation, to put our customers first and solve their problems
  • Adhere to all company guidelines, including department processes, communication guidelines, and management approval authorities
  • Any additional responsibilities as deemed necessary by management

 

Travel

 

  • Occasional travel (up to 15%) for training or as needed by management
  • Occasional overnights as needed

 

Your profile

Physical Requirement

 

  • Normal amount of sitting and standing, average mobility to move around an office, and ability to conduct normal amount of work on a computer

 

Education & Experience

 

  • Associate’s or Bachelor’s Degree in Business Administration, or related field is preferred
  • Minimum of three years previous experience in a customer service, contracts, credit or finance function is required
  • Previous contract negotiation, project management, purchasing and order entry experience for manufacturing company strongly preferred
  • Must demonstrate sound judgment with strong attention to detail and strong organizational skills
  • Ability to prioritize and focus in a dynamic team-oriented environment
  • Excellent verbal and written communication skills and ability to present to management
  • Microsoft Office; Word, Outlook, Excel, and PowerPoint; SAP experience

TRUMPF Inc. reserves the right to revise or change job duties and responsibilities as need arises. The job description does not constitute a written or implied contract of employment.

    TRUMPF is an Equal Opportunity Employer. Employment is based upon personal capabilities and qualifications without regard to race, color, religion, sex, marital status, national origin, ancestry, age, past or present history of mental disorder, physical, or learning disability, mental retardation, sexual orientation, genetic information or any other protected characteristic as established by law. This policy of Equal Employment Opportunity applies to all policies and procedures relating to recruitment and hiring, compensation, benefits, termination, and all other terms and conditions of employment.”

    Apply for Contracts Analyst using the link below:
    https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=3d9596a7-6b72-4540-b6d9-61141a67b8f7&ccId=19000101_000001&jobId=366819&lang=en_US&source=CC4

    TRUMPF is and will remain a family business. The following five members of our management holding ensure continuity and constant development. We are looking forward to your online application Ms Jennings from the personnel area

    What your future colleagues say

    We use cookies on this website. The cookies used are so-called "technically necessary cookies", which do not require the active consent of the user.